Microsoft Excel is becoming a highly popular tool to plan staff. Although Excel offers some amazing options, like the ability to plan your work and then create it when you need it, there are other alternatives. Online staff planners have a variety of advantages over traditional software applications. They offer more flexibility and customization options, for example, the ability to create shifts that are longer or shorter in accordance with how it fits into your life.
1. The most commonly-cited issue when creating a work schedule in Excel is that it’s distributed to employees. When you send out your schedules to employees, the chances are there will be a few employees who won’t be present when they’re supposed to show at their desks, that’s why multiple versions of the same document are circulated! Online scheduling software is able to provide one guideline. Any changes that are immediate will be immediately reflected within the system to ensure there’s no doubt for employees.
2. Many employees have difficulty opening Excel work schedules that are delivered to them. This is a paid program and not every person has the program on their phone or laptop. Newer versions offer more features at a higher price, but offer less functionality. Some people might need assistance from another device like an iPad that has access to Google Sheets. You can use both applications simultaneously.
3. When an employee cannot perform their duties at the times scheduled immediately, it is a major issue for any planner. Employees should have access their schedules so they can find replacements and not rely on someone else. Planners won’t waste time looking through the shift schedules. This saves them from spending countless hours searching for replacements that are suitable.
4. It is typical to provide alternative workers for employees calling in sick at work. This can be an exhausting job as managers have to find replacements and inform them know of their duties via email or push notifications but there are some benefits! First, these assignments can be completed in a way that is automated and without human intervention. Furthermore, you will not have to do any work that is important because your replacement was competent to complete all tasks to their full capacity. If they don’t complete the task, they will return next week. This lets everyone be involved in the process of planning.
5. The availability of employees is an issue to handle. An effective online tool for planning employee schedules lets workers communicate their schedules in a short and easy way by using a computer or mobile apps they’ve downloaded. The schedule is immediately updated to reflect any changes to staffing, so it’s not necessary to make manual adjustments, saving the time of every day! When you are sending emails or texts regarding working hours, the planner needs to shift between different applications because these messages could arrive at different times which can slow down the scheduling process further than it was before.
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